Manage More Communities.
Drown in Less Chaos.
We build an automated communication and operations system for HOA management companies that handles resident inquiries, tracks maintenance requests, follows up with vendors, and keeps every community board informed — without your team managing it manually.
No contracts. Setup in 48 hours. Built specifically for HOA management companies managing 3+ communities.
Sound familiar?
You're running multiple communities with a team built for one.
Resident complaints come from every direction — and nothing is tracked
Phone calls, emails, texts, Facebook messages, door-knocking on your office — every resident thinks their issue is the most urgent. Without a centralized system, things fall through the cracks and angry residents escalate to the board.
Maintenance requests get lost between you, the vendor, and the board
A resident submits a request. You forward it to a vendor. The vendor goes quiet. The resident calls back. The board asks for an update. You have no idea where it stands. This cycle repeats 20 times a week.
Each community demands the same level of attention — and you can't clone yourself
Managing 10 communities feels like running 10 different businesses. Each board has different expectations, different vendors, different resident personalities — and they all want you available immediately.
Contract renewals, inspections, and deadlines sneak up on you
Annual contract renewals, budget submission deadlines, inspection schedules, and HOA meeting notices all pile up at the wrong times. One missed deadline with a board can cost you the entire community contract.
Your HOA management operation — systematized and scalable
Here's what changes when every community runs through one automated platform
Every resident inquiry lands in one centralized inbox
Phone calls, emails, texts, and web form submissions from every community you manage flow into a single dashboard — tagged by community, priority, and status. Your team stops toggling between inboxes and starts actually resolving issues.
Maintenance requests are tracked from submission to resolution
A resident submits a request. The system logs it, assigns it, notifies the right vendor, and follows up automatically if the vendor goes quiet. Every request has a visible status so your team — and the board — always knows where things stand.
Resident communication goes out automatically
Community announcements, meeting notices, violation letters, maintenance update notifications — sent automatically by community, by schedule, or triggered by events. Your team writes it once and the system handles delivery.
Board reporting happens without manual prep
Monthly performance summaries, open maintenance request reports, and resident communication logs are compiled and sent to each board automatically — on your schedule, every time, without your team building a report from scratch.
Renewal and deadline reminders fire before it's too late
Contract renewal dates, annual meeting deadlines, inspection schedules, and budget submission windows all trigger automated reminders to your team and the relevant board — so nothing catches you off guard.
Built for the way HOA management companies actually operate
Multi-community management from one dashboard
Switch between communities instantly without logging in and out. See a global view of all operations or drill down into a specific neighborhood.
Centralized resident communication inbox
Consolidate emails, SMS, and calls into one thread per resident. Your entire team can see the history of communication before responding.
Maintenance request pipeline and vendor follow-up
Track every work order from creation to completion. Automated nudges ensure vendors respond and complete jobs on time.
Automated community announcements and meeting notices
Schedule broadcasts to entire communities via email and text. Ensure compliance with meeting notice requirements effortlessly.
Board reporting on autopilot
Generate comprehensive community reports with one click. Keep board members informed and demonstrate your management value.
Contract renewal and compliance deadline tracking
Never miss a critical date again. Set up automated alerts for vendor contracts, insurance policies, and state filings.
This is built for HOA management companies, not HOAs
You're the professional management company hired to run the operation. This platform is built for your team — not for board members and not for homeowners.
For companies managing 3 to 50+ different communities
For teams overwhelmed by disjointed communication tools
For operators who want to scale without tripling their headcount
What HOA management companies see when operations run on a system
reduction in time spent on repetitive resident communication
more communities manageable per team member with automation
of vendor follow-up handled automatically without staff involvement
missed contract renewals or board deadlines with automated alerts
Based on industry data and platform customer averages.
We know what you're thinking
"We already use property management software (AppFolio, Buildium, TOPS, etc.)"
Those are great accounting and ledger tools, but they are terrible at communication and automated follow-up. Our system integrates alongside your accounting software to handle the actual day-to-day operations and resident management.
"Our residents are older and won't engage with automated messages."
SMS text messaging is the most universally adopted technology across all age groups. They don't need to download an app or log into a portal — they just reply to a text, and it lands in your team's centralized inbox.
"We're too small right now — maybe when we grow."
The reason you feel too small to grow is because your current systems won't let you scale. Implementing this system now is exactly how you free up the bandwidth to take on your next 5 communities.
"Our board members want personal communication — not automation."
Automation doesn't replace personal communication with the board; it handles the repetitive administrative work so you actually have the time to provide high-touch, personal service to board members when it matters.
Pricing built for HOA management companies
Per community discounts available for more than 1 community. Reach out so we can custom tailor a package just for you.
Starter
Best for: Smaller communities
- Centralized resident inbox
- Basic maintenance tracking
- Community announcement blasts
- Standard support
Growth
Best for: Medium communities
- Everything in Starter
- Automated vendor follow-up
- Board reporting dashboard
- Deadline & renewal alerts
- Priority support
Pro
Best for: Larger communities
- Everything in Growth
- Custom integration workflows
- Dedicated account manager
- Quarterly strategy reviews
Enterprise & Multi-Region
Managing 3+ communities or operating across multiple states? We offer custom enterprise solutions with dedicated infrastructure, advanced hierarchy controls, and white-glove onboarding.
Book a strategy call to discuss Enterprise pricingFrequently Asked Questions
Latest HOA Management Insights
Strategies to grow your hoa management business.
Streamlining HOA Management: How to Handle Maintenance Requests Efficiently
Stop drowning in emails and phone calls from frustrated residents. Learn how to systematize your HOA maintenance requests.
Ready to manage more communities without burning out your team?
Book a free 15-minute call. We'll map out exactly what your operation would look like systematized — how many communities your current team could realistically manage, and what the system would handle automatically. No pressure, no pitch.
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